Office Coordinator

Company: Gellert Global Group
Location: Elizabeth
Posted on: February 1, 2025

Job Description:

Gellert Global Group consists of many of the leading North American food importing companies (Atalanta Corporation, Camerican International, Finica, Tipico Cheese Products) and has been importing food products for over 100 years. The combined revenues of GGG exceed $1.7 billion. GGG companies provide strength in sourcing, insurance, finance, logistics, food safety, and information technology, and supply the needs of retailers, distributors, food service chains, hotels, cruise lines, and food manufacturers alike.



The Office Coordinator is responsible for creating a supportive and comfortable atmosphere by welcoming visitors and supporting employee-facing services. The position will be the heart of the workplace, providing elevated hospitality services through coverage of the office events, supporting office amenities, catering deliveries, client meetings and assisting with conference room set-ups/breakdowns and scheduling. The Office Administrator will be responsible for office inventory including pantry and office supplies, arranging daily catered meals, general office management and maintaining a clean environment during business hours. This is a highly visible role with an opportunity to interact with all employees and visitors of the company and provide extensive administrative, reception and facilities coordination support.



Responsibilities:


Support shipping and receiving for the executive office and retrieve, sort and distribute incoming mail
Help organize and/or support office events, both virtually and in-person
Maintain adequately stocked kitchens, sanitary and office supplies, restock paper and copy machine products, and general upkeep of office and cleaning of kitchen equipment
Order meals for the office when required
Ensure conference rooms are clean, organized and well maintained
Ensure Covid-related safety measures are in place
Order, receive and coordinate food deliveries
Monitor the scheduling of conference rooms and equipment needs
Ordering and coordinating basic pantry supplies for ongoing or special needs.
Coordinate office events and functions
Support executive meetings - reserving conference rooms, ordering meals, arranging for any IT equipment needed (i.e., laptop, projector, audio/video equipment), sending Outlook meeting requests, etc.
Assist with meeting set-up and clean-up (configure conference room set-up, request conference call / dial-in #, distribute meeting materials, tent cards/name badges, meet and greet attendees, etc.)
Reconcile expenses related to all events that take place in the office
Order and stock all office and kitchen supplies for staff and visitors
Take pride in the appearance of the office and make it friendly for our employees and guests
Communicate with building management for any facilities needs
Coordinate with building management to ensure facility maintenance and safety
Respond to building emergencies and be a member of the emergency response team
Greet and direct visitors in a professional, friendly and hospitable manner
Handle tasks assigned by executive assistant and administrative support duties as requested
Establishing and promoting participation in conservation and recycling programs




Qualifications:


High School diploma or equivalent
Ability to lift 25 - 30 pounds
Organizational skills
Attention to detail
Strong prioritization skills




Our Benefits

We care about your total well-being and will support you with the following, subject to your location and role.


Health: Medical, dental and vision insurance, Company-paid life, accident and long-term disability insurance, flexible spending accounts
Wealth: Competitive pay, annual bonus opportunity, matching 401(k) with immediate vesting upon enrollment, generous employee referral program
Happiness:

Professional Growth: Online training courses, virtual and classroom development experiences, education assistance program
Work-Life Balance: Paid-time off, parental leave, flexible work schedules (subject to your location and role)
Team Building: Employee engagement and recognition programs, wellness, philanthropic and DE&I initiatives, Company-sponsored celebrations, and team-building events




The Gellert Global Group of companies is an equal opportunity employer and considers qualified applicants for employment without regard to sex, race, color, religion, ethnic or national origin, gender, sexual orientation, gender identity or expression, age, pregnancy, leave status, disability, veteran status, genetic information and/or any other characteristic or status protected by national, federal, state, or local law. Gellert Global Group is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. Accordingly, if reasonable accommodation is required to fully participate in the job application or interview process, to perform the essential functions of the position, and/or to receive all other benefits and privileges of employment, please contact hr@gellertglobalgroup.com.
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Keywords: Gellert Global Group, Mount Vernon , Office Coordinator, Administration, Clerical , Elizabeth, New York